BOOKING TERMS AND CONDITIONS

By completing this booking, I confirm that I have read and agree to VRC Studios’ full Terms and Conditions, available at https://vrcstudios.com/your-shoot.

I understand that all bookings and payments are non-refundable, except where a refund is required by law or where VRC Studios cancels my session. If I am unable to attend, the amount paid may remain available as booking credit for the same service, provided any rescheduled session takes place within 12 months of my originally scheduled appointment. Booking credit is personal to the named client, cannot be transferred or exchanged for cash, and may require an additional payment if the price of the original service increases. Any unused booking credit will expire 12 months after the originally scheduled session date.

I understand that VRC Studios requires at least 24 hours’ notice to cancel or reschedule an appointment. Cancellations made with less than 24 hours’ notice, failure to attend without notice, or arrival more than 20 minutes late where there is insufficient time to provide the session may be treated as a no-show. In these circumstances, my session and booking credit may be forfeited, and a new booking and payment may be required. Any decision to offer an alternative appointment remains at VRC Studios’ discretion.

I understand that I should arrive at least 15 minutes before my scheduled appointment to allow time for arrival and preparation. Arriving late may result in my session being shortened to avoid affecting subsequent bookings. I am responsible for checking the date, time and location stated in my booking confirmation, and VRC Studios is not responsible for missed appointments caused by attending an incorrect address or location.

I understand that raw, unedited or unselected image and video files are not included in any booking unless expressly agreed in writing before the session. All raw files remain the property of VRC Studios. Watermarked preview images provided through my online gallery are for viewing and selection purposes only and must not be downloaded, copied, screenshotted, shared, published, reproduced or edited. Only professionally edited final images delivered by VRC Studios may be downloaded or used.

I understand that, where applicable, the Standard Headshot Package includes three final edited images, the Extended Package includes four final edited images, and the Editorial Package includes six final edited images. Additional edited images are available at £30 each. Different services or promotional packages may include alternative deliverables where specified at the point of booking.

I understand that final edited images will be delivered within three weeks of submitting my image selections. Express delivery within 72 hours is available for an additional £50. Express delivery is processed Monday to Friday, and requests submitted over the weekend will be processed from the following Monday.

I understand that my online gallery will remain available indefinitely unless VRC Studios notifies me otherwise. If gallery access is to be withdrawn, I will be given reasonable notice to make any further selections, purchase additional edits if required and download my final delivered images.

I understand that copyright in all images remains with VRC Studios. Once full payment has been received, I am granted a non-exclusive, worldwide and ongoing licence to use my delivered final images for personal and professional self-promotion. Permitted use includes casting profiles, Spotlight, agency representation, personal portfolios, personal websites, organic social media, performer biographies, casting announcements, production announcements and related press coverage, provided the images are used solely to identify or promote me in connection with my professional work.

I understand that magazine or publication covers, commissioned editorial features, advertising, sponsored content, paid media, brand campaigns, product promotion and other commercial uses are not included within the standard licence. Any use outside the standard licence requires written approval from VRC Studios before publication and may be subject to an additional licensing fee based on the nature, duration, territory and reach of the proposed use.

I understand that unauthorised use outside the standard licence may result in the person or organisation responsible being required to pay the full applicable licensing fee. Payment of that fee does not automatically permit continued or future use, and VRC Studios reserves the right to request removal of the image. Images must not be sold, sublicensed, commercially resold, submitted to stock libraries or supplied to third parties for unapproved commercial use without prior written permission.

I understand that reasonable cropping, resizing and minor adjustments required by casting platforms or publications are permitted. Images must not be substantially altered, manipulated using AI or edited in a way that misrepresents the original work while remaining attributed to VRC Studios. VRC Studios may request that its name or credit is removed from materially altered images.

I give VRC Studios permission to use the final images created during my session, together with my name and publicly available professional information where relevant, within its portfolio, website, social media, promotional materials and advertising, including paid advertising, without further approval or payment. VRC Studios will not sell or license my likeness to an unrelated third party without my separate written permission. If I do not wish my images to be used for promotional purposes, or if I wish to withdraw this permission, I may notify VRC Studios at info@vrcstudios.com. Declining or withdrawing permission will not affect my booking or my ability to receive the service purchased.

If I am booking on behalf of someone under 18, I confirm that I am their parent or legal guardian, or that I have appropriate authority to make the booking on their behalf. VRC Studios will obtain appropriate permission before using images of anyone under 18 for promotional or advertising purposes.

I understand that I should notify VRC Studios in advance of any accessibility requirements, health considerations or other circumstances that may affect my session. VRC Studios will take reasonable steps to provide a safe and accessible environment. Nothing in these terms excludes or limits liability where doing so would be unlawful.

If VRC Studios cancels my session, I will be offered the opportunity to reschedule or receive a refund of the amount paid. Nothing in these terms affects my statutory rights.